If you are responsible for organizing a meeting place then you have to decide the venue very carefully by considering a number of factors, so that the meeting is conducted successfully.
Following 13 tips can be very handy to select your salle de réunion which means conference room or meeting room.
Location should be chosen carefully so that all participants can easily reach to the meeting venue. If the location has been chosen out of the city then it should be near the hotel or airport.
You need to make sure that while choosing the location of the meeting venue, you must make sure that that there is enough parking space available.
It is also important that you must have enough budget first and based on your budget try to find the best location so that the meeting can be successfully conducted.
Make sure that the meeting venue has enough capacity to accommodate people attending the event.
- Facilities and services
Make sure that the meeting venue has all the necessary amenities like syndicate room, meeting room, technological support and equipment, refreshment facilities etc.
You must also get proper layout of the venue before hand so that you can plan ahead how all the arrangements are to be made.
Make sure that there is enough space available in the meeting venue so that people who are attending can comfortably move around.
You must pay special attention about the decor of the inside of venue and the style of architecture and what kind of message the interior of building conveys.
- Response times
Make sure that all the services provided at the venue are very quick and the way sales team of the meeting venue respond is good and not very casual or sluggish.
Make sure that the there is certain general liability insurance available for the meeting venue.
Accessibility will refer to the possibility for everyone, particularly those having any special needs, are able to access the whole building and also its amenities.
You need to ensure that there are good acoustic systems available in the conference room so that people can easily listen when a speaker addresses the meeting.
- Site visits
Before finalising the meeting venue, you must make a personal visit and check personally about all the information given by their sales people are correct.